Writing a report describing graphs

Question You might see a line graph like this one in Task 1. The ability to describe changes over time is a key skill in line graph tasks.

Writing a report describing graphs

Visual Aids - an overview These days it is unimaginable that a technical report or article can be written without some form of graphic display to support the text. With the advent of the digital age incorporating images in a written report is as easy as clicking the mouse a few times.

What makes a good report?

Indeed, one look at a technical journal will reveal the vast array of graphics that engineers adopt when discussing their work.

Click on the link to see an example of a technical paper. In this one paper you will see a wide selection of graphics: The graphics actually take up half of the article, but they are indispensable.

Before discussing in detail how to create, format, and incorporate graphics into your report or presentation, let's consider the types of graphics normally used in technical writing and their functions.

Keep in mind that graphics are used to illustrate what words would say; and as we all know, "A picture is worth a thousand writing a report describing graphs. Remember, though, that this is true only if the picture is relevant and well developed.

Graphics can be used to represent the following elements in your technical writing: Real things Objects - If you want to describe how any piece of equipment or machinery works, you'll do a much better job if you provide a drawing or diagram.

Any explanation will benefit from an illustration of how that particular task is done. Photographs, drawings, diagrams, and schematics are the types of graphics that show objects.

Numbers - Tables, bar charts, pie charts, and line graphs are some of the principal ways to show numerical data. If you're discussing the rising cost of cars in Singapore, you could use a table with the columns for the different time periods; and the rows for different types of cars.

You could show the same data in the form of bar charts, pie charts, or line graphs. We will discuss these in more detail later.

Instructions - When giving complex instructions or explaining a process consider using a flowchart. It simplifies the process and the understanding of the instructions.

Descriptions - When giving descriptions, you would also want to use pictures or drawings. Simple drawings often called line drawings because they use just lines, without other details such as shading are the most common. They simplify the situation and the objects so that the reader can focus on the key details.

This is done by using tools such as shading and depth perspectives. See Example B and Example C. Choices - When submitting a proposal, recommendation, or evaluation report, photographs are a good visual aid to use.

For example, if you are recommending a one building site over another, or one machine over another, include photos of the two or more alternatives.

When to use graphics - You be the judge! Normally you would need a graphic if: Titles -- Except in very special cases, any visual aid you use should have a title.Some of the most common graphs include bar charts, frequency histograms, pie charts, scatter plots, and line graphs, each of which displays trends or relationships within and among datasets in .

writing a report describing graphs

IELTS Academic writing task 1 - Line Graph. A line graph (also known as line chart) is a graphical presentation of data that changes over time. It uses line segments to connect data . There are many types of graphs, so it's important to understand the graph format and how to read the graph.

After determining a way to read the graph and to interpret its information, you need to write an essay that presents the information.

Exercise: Describing data and a chart

Writing the Results Section (printable version here) This is the section in which you will want to present your findings to the reader in the most clear, consistent, orderly, and succinct fashion. How to number Tables and Figures: Figures and Tables are numbered independently, in the sequence in which you refer to them in the text, starting with Figure 1 and Table 1.

If, in revison, you change the presentation sequence of the figures and tables, you must renumber them to reflect the new sequence. This is because they describe connections rather than facts.

Useful language in this category focuses on the relationships between things and the sequence in which they occur. The phrases can also be grouped into functions: in other words, each phrase has a particular function or purpose, for example introducing an exception to the main trend.

IELTS Writing Task 1 | Line Graphs Lesson 1